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Epic Art Terms & Policies

HOW TO REGISTER & PAY 

All registrations are made online, and payment is required at time of registration.

To register, complete and submit a registration form and accept the Waiver of liability.

WAIT LIST PROCEDURES 

If class is full, please email Info@Epic-Art.com and I will add your student to the wait list.

  • An email will be sent to you if the requested Epic Program slot becomes available.

  • Once notified, you will have 24-hrs to complete the online registration process. 

HEALTH NEEDS & ALLERGIES

Registrants must provide details of any medical, health or allergy related needs of students. 

  • We are a NUT FEE studio. Please no peanuts, walnuts, almonds, hazelnuts, like the ever-popular Nutella, cashews, pistachios, brazil nuts, or nuts of any kind. This includes nut butters and nut milks. 

FOOD

Gloves are mandatory for anyone handling food as part of a celebration or helping a student with any food items, such as, a stuck yogurt or hot food container.

  • I always keep snacks on hand in case students eat all their goodies at lunch time or need a pick me up. Any healthy snacks provided by me are to the likes of Pirates Booty, Nature's Bakery Fig Bars, Annie's or Yum Earth Fruit snacks, fresh apple packs, and Capri Sun Roarin' Waters ready-to-drink etc.

  • If you are allergic to NUTS, please notify me directly. I will ensure that other parents in your session do not bring nut items, such as, walnuts, almonds, peanuts, hazelnuts, like the ever-popular Nutella, cashews, pistachios, brazil nuts.This includes nut butters and nut milks. 

  • If you have ANY LIFE THREATENING ALLERGIES, please take a minute and bring it to my attention directly prior to your session. Thank you!

DROP & PICK UP PROCEDURES

There is an enter/exit door with check in/out procedures for student & adults/guardians.

Students must be accompanied by a parent or guardian arriving and departing any Epic program.

Students will only be released to persons listed on registration form at exit door, outside.

Parents may pre-arrange a different arrival/departure plan (walks home, older sibling) by approval only. 

POTTERY / CLAY IS AN ADVENTURE 

Ceramics is a multi-step process. There are many variables along the way that may result in breakage, color inconsistencies, etc. All work made in classes will be bisque fired and glazed. Please be aware that although every due care and attention is given to every piece I put in the kiln, once inside the kiln Epic Art cannot be held responsible for any work that cracks, explodes damaged or glaze does not turn out as expected. Unfortunately, surprises are out of my hands and also part of the many challenges and adventures of working with clay.

PHOTOGRAPHS

I grant Epic Art to copyright, re-use, publish and republish by any medium, including electronically, any photos included that may be taken while participating in an Epic Art Program unless otherwise notified. Please indicate whether your student may or may not be used for Epic Art public promotion.  I understand that photographs, video and/or digital images may be taken of my student and their artwork while participating with Epic Art programs. I understand that no names or personal contact information will accompany any images.

EPIC GIFT CERTIFICATES ROCK

Gift certificates may be purchased through the website or by contacting Info@Epic-Art.com 

CANCELLATIONS

As a Mom of three very busy boys, I understand it is difficult balancing family activities & work! Epic Art will do its best to be flexible too.  As a small business owner, when you register, we hold your spot & turn away other artists; more so, purchase our art supplies, plan space, and additional staff based upon your registration.

What is our CLASS or WORKSHOP cancellation policy?

Please plan carefully as we do not offer refunds only future credit. Refunds are not provided once you have registered for a class or workshop of any kind; however, a credit towards a future registration at Epic Art will be provided on a case-by-case basis by contacting info@epic-art.com. If you receive a credit, credit must be used within 6-months and cannot be changed to a refund. If you simply don’t show up for class, there is no credit or refund.

What is our CAMP cancellation policy?

Full payment is due at the time of enrollment, which includes a $125 nonrefundable deposit. All cancellations made more than 30-days prior to camp start date may receive a refund minus the $125 nonrefundable deposit. Cancellations made within the 30-days of camp start date are NONREFUNDABLE.

To cancel your registration, please email info@epic-art.com with your name, camper name request.

What if Epic Art changes a CLASS OR CANCELS?

  • Classes are subject to cancellation if minimum enrollment is not met prior to the beginning of a session. In the event a class is canceled due to insufficient enrollment, you will be notified, and refunded.

  • Class will be rescheduled if (1) Issaquah School District closes school due to weather or other, and (2) Epic Art deems it necessary to cancel class for weather-related issues that may effect my family's safety or yours.

HEALTH & SICK PROTOCOLS

Epic Art is committed to safely delivering classes & camp experiences for all participants and staff members.

  • Camp sick policies and procedures may evolve or change (here) based on updated local, state, and federal health recommendations. 

  • Facial covering is not required for Epic Art. It is optional for participants. 

  • Room & tools are cleaned before & after each class, including evening janitorial clean in most locations

  • Frequent hand washing & cleaning work area is part of our multiple prevention strategy in the studio.

  • Sick campers may not attend camp if any of the below symptoms are true.

    • Like public school policies, if any of the following circumstances are exhibited, that camper is required to stay home from camp: In the past 24 hours, the camper has reported or exhibited: (1) a fever of 100.4°F or higher, or (2) chills (3) a cough (new, changed, or worsening) (4) shortness of breath or difficulty breathing (5) sore throat (6) headache or (7) loss of taste or smell or (8)  muscle or body aches or (9) nausea/vomiting/diarrhea or (10) any congestion or running nose not related to seasonal allergies.

    • Please keep your camper home if camper has a transmissible illness (e.g. chicken pox, strep throat, pink eye, etc.) or has tested positive for COVID-19 in the past 5-days. If your camper has been instructed by a public health or medical professional to self-monitor, isolate or quarantine because of concerns of COVID-19 infection, please stay home. Finally, any camper with a rash must fully cover the rash with bandage or gauze during camp session.

    • If a camper develops a symptom during the camp day, they will be moved out of their camp group until an authorized adult can pick them up.

    • A camper may return to camp after a symptom-free 24 hours. 

  • Due to advanced planning, rental reservations, supplies and preparing materials, etc., for each student , there are no refunds, credits or scheduling a make-up due to an unforeseen illness. 

Student CODE of CONDUCT &  BEHAVIOR Expectations

  • Epic Art expectations include:

    • Be respectful: Raise hands before speaking, use appropriate word choices, be kind to others

    • Act responsiblyListen, focus, and stay on task during instructional and non-instructional time

    • Be a Team Player: Model courtesy, compassion, patience, listen when others talk, share, keep your voice to an inside level, and care for work spaces, tools, and materials

    • Any student that continually disrupts class instruction and non-instruction time, uses profanity or threatening language, or exhibits disorderly conduct of any nature, or interferes with the learning and working of other students, or uses physical intimidation or damages another students property, or leaves class/group without an adult chaperone, or is unwilling to practice self-governance after continued requests, student will not be allowed to return to class or camp, and no refund will be given.

    • Epic Art reserves the right to dismiss children who do not meet behavioral expectations.

WE APPRECIATE STUDENT VOLUNTEERS

We are open to sharing our space with middle & high school youth volunteers interested in pursuing a visual arts degree, education, and/or earning volunteer credit. Epic Art believes mentoring is a vital component to strengthening individual success.

 

MEDICAL INFORMATION & PERMISSION TO TREAT

A parent/guardian grants temporary authority to Epic Art to administer general first aid treatment for any minor injuries or illnesses experienced by the Minor. If the injury or illness is life threatening or in need of emergency treatment, I authorize the Epic Art personnel to summon any and all professional emergency personnel to attend, transport, and treat the minor and to issue consent for any x-ray, anesthetic, blood transfusion, medication, or other medical diagnosis, treatment, or hospital care deemed advisable by, and to be rendered under the general supervision of, any licensed physician, surgeon, dentist, hospital, or other medical professional or institution duly licensed to practice in the state of WA in which such treatment is to occur. Parent/Guardian agree to assume financial responsibility for all expenses of such care. Please feel free to contact (425) 389-0462 if you would like to speak to me directly in regard to your child's health.

 

WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT

At Epic Art Programs, student will use tools and materials including but not limited to a hammer, wood, wire cutter and scissors, that should be handled with care to prevent serious bodily injury, damage to personal property, and other safety-related dangers. Epic Art will provide instruction on how to use tools and materials, but the student should be prepared to listen carefully to the instructions and to take all necessary steps to keep him/herself safe, including paying attention to what he/she is always doing.

In consideration of being allowed to participate in Epic Programs, Parent/Guardian hereby agrees to waive, release and discharge any and all claims, actions, costs, expenses, damages and liabilities, including attorneys’ fees, brought against Epic Art, its employees, all visiting Instructors and, if applicable, owners and lessors of the premises on which the workshop/activity takes place, for any personal injury, death, or property damage, student may experience, as a result of student’s participation in Epic Art Programs, and to reimburse Epic Art for any such expenses incurred.

 

Parent/Guardian understand that use of the tools and materials involves an inherent risk that may be caused by student’s own actions, or inactions, or the actions or inactions of others participating in Epic Programs; recognizes that these dangers cannot be eliminated; and acknowledges that other dangers not mentioned may also exist. Parent/Guardian hereby assumes all risks, known and unknown, or participating in Epic Art Programs.

 

Parent/Guardian further agrees to reimburse Epic Art, its employees, all visiting Instructors and, if applicable, owners and lessors of the premises on which the workshop/activity takes place, for any and all damage to equipment, tools, materials, and/or the class site caused by the student.

 

This waiver of liability, assumption of risk and indemnity agreement is binding on parent/guardian heirs and assigns. Parent/Guardian intends this agreement to be a complete and unconditional release of all liability to the greatest extent allowed by law and agrees that if any portion of this agreement is held to be invalid, the balance, notwithstanding, shall continue in full force and effect.

Epic Policies: Text
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